Executive Assistant (Capital One Software)

Capital One
Plano, Texas
May 13, 2022
Jun 12, 2022
Full Time
Plano 1 (31061), United States of America, Plano, Texas

Executive Assistant (Capital One Software)

Capital One has taken a bold journey to build a technology company, while operating in a complex, highly regulated business.

We've developed a suite of internal solutions uniquely designed to meet the challenges of a digital-first, cloud-first business at scale. Today, the Capital One Software team is exploring how these internal solutions across cloud, data, governance, and applications could serve the needs of other companies born or built in the cloud.

Who You Are:
  • You are flexible, take ownership, prioritize, figure things out with little direction and in general, are confident in a multitasking role. The role will be interesting and challenging to someone with a tolerance for ambiguity!
  • Intuitive, trustworthy, customer-obsessed and self-motivated.
  • You're curious and resourceful, and thrive in a dynamic environment requiring on-the-spot learning. You're a proactive problem solver with the ability to drive projects to success. You're fascinated by nuance and complexity, and have experience developing seamless systems and processes.
  • You love details and care deeply about the outcome of a task/project and how it was achieved. You're a logic-oriented thinker.

Capital One is looking for a detail oriented, innovative, and confident experienced Executive Assistant. Y ou will frequently find yourself in the center of everything that pertains to the Executive and their team. This position is extremely pivotal to the success of a well-run, efficient organization. The ability to adapt to constantly changing demands, take on new and unfamiliar tasks, and work collaboratively with other administrative professionals is critical. You have an ability to create and reinforce Capital One's corporate culture of "excellence" and "do the right thing" by demonstrating personal integrity, earning and respecting the trust of associates and communicating openly.

As such, the ideal candidate for this highly visible and influential role will promote the value of trust throughout the organization, consistently keep commitments, and employ exceptional follow-through. You demonstrate personal integrity, and earn the trust of fellow associates by communicating openly.

What we're looking for in an ideal candidate:
  • You bring the highest level of integrity, honesty, and accountability in all that you do, every single day.
  • You are a collaborative self-starter who excels at multi-tasking and thrives in a fast-paced environment. You have extensive experience in handling confidential and sensitive materials with discretion.
  • You believe that communication is key to Capital One's success. You have strong communication and organizational skills (written and verbal).
  • You have excellent problem-solving and time management skills.
  • You are flexible and able to adapt to constantly changing demands. You demonstrate capability to take on new and unfamiliar tasks, and can prioritize workload proactively and expeditiously.
  • You are highly motivated, energetic, extremely personable and comfortable working closely with executive management.

  • You'll provide an exceptional standard of support for the executive by serving as not only a gatekeeper, but additionally as the central point of contact .
  • You'll manage daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
  • You'll arrange meetings and team events by creating and sending invitations as directed; in addition to reserving meeting rooms, organizing for catering, audio/video, and other essential services as needed.
  • You'll answer incoming calls and provide support as required by taking detailed messages that allow the executive to respond effectively.
  • You'll organize travel arrangements and create expense reports for the executive using Capital One systems
  • You'll serve as a role model for all other administrative professionals by mentoring others and maintaining the highest levels of customer service externally and internally across the entire organization. You'll manage multiple projects, taking on new responsibilities, autonomously provide solutions and assistance, and handle novel issues.

At Capital One you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:
  • High School Diploma, GED or equivalent certification
  • At least 3 years of Administrative experience
  • At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications:
  • Bachelor's Degree
  • At least 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
  • At least 3+ years of calendar management supporting executives
  • At least 3+ years of meeting and event planning experience
  • Experience setting up video conference and Zoom/Skype technology for meeting users
  • Experience planning ahead and managing time effectively
  • Excellent written and verbal communications
  • Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

No agencies please. Capital One is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com

Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).

Similar jobs