Assistant Office Engineer, Project Planning

Washington D.C
May 03, 2022
May 17, 2022
Engineer, IT, QA Engineer
Full Time
Do you want to work for a company striving to be an Employer of Choice and create a lasting impact on the Washington DC region? Want to work with an experienced and diverse team that supports you and emphasizes life-work balance? If you want to take on new challenges, apply and expand your skillset in project management, and develop professionally in a fast-paced, customer-focused team then you are in the right place.

The Washington Metropolitan Area Transit Authority (WMATA) is recruiting for one (1) Project Planning Assistant Office Engineer position within the Commercial Innovation & Market Outreach (CIMO) team in the Office of Capital Program Delivery (CAPD). The successful candidate will play an essential role in WMATA's ongoing indefinite delivery/indefinite quantity (IDIQ) task order program for project management and construction management (PM/CM) services, and general engineering and architecture consulting (GAEC) services. The program has over 250 active task orders that support WMATA's $2.1 billion average annual capital budget implemented by CAPD as well as numerous other departments across WMATA.

The Assistant Office Engineer will support the task order lifecycle by providing procurement support, reviewing contracts, schedules, and invoices, as well as supporting consultant contractors with badging procedures and training requirements on both PM/CM and GAEC task orders. They will also work with a cross-functional team of project management specialists, scope writers, estimators, and procurement support leads (WMATA employees and consultants), who are responsible for task order scope of work development, cost estimates, procurement functions, as well as project execution and closeout support.

The successful candidate must have exceptional communication and customer service skills; be proactive with the ability to prioritize work and handle multiple assignments simultaneously; have the ability to monitor cost and schedule obligations; thrive on building teamwork across diverse groups of people; and be creative and able to think on their feet in a fast-paced environment. Come and build upon your project and construction management experience to scale up WMATA's engineering and operations programs. This position reports to the Assistant Project Manager - Task Orders.

Minimum Qualifications:

  • Bachelor's Degree Engineering, Architecture, Construction Management, Business Administration, or related field.
    • in lieu of Bachelor's Degree, a high school diploma or GED and four (4) years of demonstrated experience in large scale construction management or project management programs (in addition to experience stated below) will be considered.

  • At least three (3) years of progressive experience in large scale project management, construction management or engineering programs.

  • RWP Level 1 within 90 days of hire

  • Experience as a decision-making member of the construction management or project management team.

Medical Group:

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Job Summary:

The Assistant Office Engineer, Project Planning performs administrative and technical support activities in the project management, construction management, and/or design management offices of the CAPD department. The incumbent supports the oversight and management of engineering and construction projects. Performs varied administrative office functions, maintains contract records, plans and specifications, and related engineering and administrative records. Works under direction of the Project Manager or the Assistant Project Manager who reviews work on the basis of daily informal contacts, reports and conferences.

  • Maintains full familiarity with plans, specifications, construction schedules and, consultant, supplier, vendor, and/or contractor's plans on assigned contracts, Project Management Plans, and current safety regulations. Demonstrates full knowledge of the contractor's obligations and Authority Representative or COTR responsibilities with respect thereto. Disseminates information to office and field office staff, as required, to keep all pertinent Authority personnel accurately informed of relevant matters.
  • Establishes and maintains job record files for assigned projects per established procedures.
  • Reviews consultant, supplier, vendor, and/or contractor's progress schedules and maintains current, marked-up copies of such schedules. Coordinates schedules and progress reviews with Scheduling Engineers, contractor's representatives, Authority Representative or COTR, and others as required. Prepares and distributes schedules and progress reports based upon projected and actual completion dates for assigned contracts.
  • Assists the Authority Representative, COTR, or designee in reviewing contractor's claims determining merit of claims, and negotiating cost and/or time adjustments based upon such claims. Prepares change orders and contract modifications. Assists Estimating Engineers in preparing cost and/or time estimates for pending change orders and contract modifications.
  • Reviews consultant, supplier, vendor, and/or contractor's submittal of shop and working drawings and material samples and distributes as required. Returns submittals to the contractor with appropriate comments and approval status. Disseminates information pertaining to submittal to the field and office staff, as required.
  • Processes incoming and outgoing correspondence to include, but not limited to, designating incoming items for action, information, distribution, and records filing; prepares routine and complex outgoing correspondence for the Authority Representative's or COTR's signature.
  • Reviews contract drawings and specifications marked up by the contractor to reflect as-built conditions. Maintains conformed copies of project documents and keeps Authority Representatives or COTR informed of the status of such documents.
  • Calculates or reviews consultant, supplier, vendor, and/or contractor's certified payrolls, pay quantities, verifies work completed, and seeks agreement with contractor on amount due before preparing pay estimate request. Prepares pay estimate request packages with all pertinent back up, including Disadvantage Business Enterprise (DBE) compliance documentation, if necessary.
  • Assists the Project Manager, Assistant Project Manager, or Construction Engineer in coordinating activities with field and office staff, contractor's representatives, and public agencies and others, as required.
  • Compiles from field and office staff, input deficiency lists, work lists, and punch lists according to daily inspection by field staff and Substantial Completion Inspections results. Prepares turnover and close-out documentation, including the final pay estimate, in accordance with established procedures.
  • Prepares agenda for project progress-review meetings and prepares meeting minutes.
  • Reviews requests from consultant, supplier, vendor, and/or contractor for approval of proposed subcontractors and advises Authority Representatives or COTR thereto. Ensures administrative requirements are complied with regarding subcontractor approval.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report


WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.

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