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Administrative Assistnt II - Human Resources

Employer
Alexandria City Public Schools
Location
Alexandria, Virginia
Closing date
May 26, 2022

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Job Details

Job Description:

This position performs a wide variety of administrative and clerical support to the Executive Director of Human Resources. This work includes: providing general office management support, balancing the HR department budget and making payments to vendors, and preparing correspondence documents and presentations for the executive director. This is a confidential position that helps process highly confidential and sensitive documents for staff and student matters. For more information about the Department of Human Resources, please visit the webpage at: https://www.acps.k12.va.us/domain/804 .

This position reports directly to the Executive Director of Human Resources.

Qualifications:

Education: High School degree required. Bachelor's degree is highly preferred.

Experience:
  • Minimum 3 years of job-related work experience.
  • Experience in the public education sector is preferred.
  • Work experience must include extensive and excellent computer software skills (e.g., MS Word, Excel, and PowerPoint; use of online time-and-attendance software, online invoice and payment software, Google calendar and Google documents, use of Zoom video, etc.

Essential Functions:
  • Helps manage the HR budget, including travel reimbursement, ordering of materials and supplies, and other items as requested.
  • Coordinates meetings and activities in support of assigned HR tasks and activities.
  • Receives calls for assistance and takes appropriate actions, and/or directs to appropriate division staff for resolution.
  • Maintains a wide variety of files, contracts, and records (confidential/non-confidential) to provide documentation in accordance with administrative and legal requirements.
  • Develops, disseminates, and maintains standards for department memos, PowerPoints, agendas, project plans, newsletters, flyers, etc.
  • Provides guidance and support to the HR lobby and reception area.
  • Manages requests for temporary staff services and maintains coordination with staffing agencies.
  • Prepares a wide variety of written materials (e.g., Board memos, PowerPoint slides, reports, letters, meeting minutes, etc.) to support the executive director.
  • Researches a wide variety of topics (e.g., current practices, policies, education codes, etc.) to provide information for addressing various administrative requirements.
  • Responds to a wide variety of inquiries from internal and external parties (e.g., staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties, and/or provide direction.
  • Assists other personnel as may be required to ensure an efficient and effective work environment.
  • Performs other duties as assigned by the Executive Director of Human Resources


Funding:
  • This is a grant-funded position.

On-site Work Requirement:
  • Onsite work attendance is required. Applicant must be able to work in the physical office (1340 Braddock Place) during a regular five-day workweek.
  • Mask wear may be required. Compliance is required with public health requirements as directed.

Clearances:
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

Primary Location:
Central Office
Salary Range:
$47,424.00 - $58,310.80 / Support SUP-24
Shift Type:
Full-Time

Company

Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.

The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.

T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.

The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!

Company info
Location
2000 N Beauregard St
Alexandria
VA
22314
US

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