Graduate Administrative Specialist

Fairfax, VA
Commensurate with education and experience
May 03, 2022
Jun 05, 2022
Full Time
Graduate Administrative SpecialistGeorge Mason University's Office of Graduate Education seeks qualified candidates for a Graduate Administrative Specialist. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Department:The Graduate Division elevates Mason graduate education by augmenting the work of the academic units, by increasing the impact of graduate students and programs, by fostering a collaborative culture of academic excellence, and by contributing to the research productivity and workforce development appropriate to an R1 institution.About the Position:As a member of the Graduate Division's team, the Graduate Administrative Specialist provides all needed support to the leader of the Graduate Division, and in turn, the Division itself, and the Office's key constituent groups. These groups include, but are not limited to, Graduate Council, academic units, as well as graduate programs and students. The primary objective of this position is to provide administrative support to the Graduate Division's executive and all related needs.Responsibilities:Manages calendars including making appointments and prioritizing the most sensitive matters, and organizes meetings, including scheduling and sending reminders;Writes and edits e-mails, drafts memos, and prepares communication on behalf of organizational leader(s);Helps with purchasing and small accounting matters;Organizes and coordinates events and travel plans;Works with graduate students and identifies their needs before directing them to the appropriate office or unit;Provides excellent customer service to students, faculty and academic units and answering questions in a polite and professional manner;Maintains comprehensive and accurate records;Creates and maintains contact lists for internal and external stakeholders;Handles confidential and proprietary information effectively; andMaintains and updates webpages in a timely manner.Required Qualifications:Associate's degree, plus significant clerical and/or administrative experience or an equivalent combination of completed education and related experience;Experience providing administrative support to an executive;Experience in operating applicable office equipment and software, such as MS Office and Adobe products, and other software packages required to carry out the functions of the office;Experience in a fast-paced, professional, and diverse environment;Experience in serving a variety of stakeholders;Effective communication skills to interact with graduate constituents in a professional, diplomatic, and tactful manner; andDemonstrated organizational and time-management skills to effectively plan, prioritize, multi-task, meet deadlines, and be detailed-oriented.Preferred Qualifications:Bachelor's degree;Two (2) years of experience supporting an executive leader;Two (2) years of clerical and/or administrative experience in higher education or closely related field; andExperience in higher education systems and processes.

For full consideration, applicants must apply for position number 02892z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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